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Vendor Coordinator

Start Date: Immediately / 20 to 25 Hours Per Week

Job Summary

Provide coordination for all aspects of vendor operations all year, as well as some pre-busy season administrative duties. Oversees the vendor application process and vendor selection, managing vendor relationships and communication.


Job Accountabilities

  • Ensure that there are a minimum number of vendors at Unseen Heroes events weekly.

  • Assists with pre-season administrative duties by overseeing the vendor application process and management of vendor selection, vendor permitting, and overall permitting and licenses.

  • Communicates all critical information to vendors and event participants on a daily to weekly basis.

  • Develops and maintains vendor map placing each vendor in proper location at the market and communicating and logistical information needed for the day.

  • Develops and maintains good working relationships with client staff, vendors, sponsors, partners, customers and community members.

  • Work with the Unseen Heroes team and vendors to maximize marketing opportunities.

  • Educates vendors about the mission and brand of Unseen Heroes events and markets.

  • Collect and track vendor payments received at events and markets and manage financial tracking sheet.

  • Performs other related duties as assigned or requested.



Must be enthusiastic advocate of the local food and creative movement in Sacramento.

Must be reliable, self-motivated and have good communication and customer service skills

Must possess excellent verbal and written communication skills

Must possess ability to present oneself as well as the company in a professional manner

Must pay attention to detail

Must possess interpersonal skills and customer service skills

Must be able to coordinate meetings and events

Must be able to gather, draft, input, and edit routine correspondence

Must be able to work independently as well as with the team of volunteers, interns and staff members.


Physical Demands

  • Occasionally required to sit.

  • Occasionally required to walk.

  • Occasionally required to use hands.

  • Occasionally required to reach with hands and arms.

  • Occasionally required to bend, lift or climb.

  • Occasionally required to lift moderate weights (25-50 pounds).

  • Hand coordination required.

  • Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.


Job Qualifications

High School Diploma or the equivalent combination of education

Experience: 1-3 years of experience preferred


Earlier Event: May 10
DISPLAY: California Sales Associate
Later Event: May 10
Event Staff