The Jr. Event Coordinator assists with the planning, implementation, and tracking of specific deliverables of both Client Events and Unseen Heroes Events which have a outlined beginning, middle, and ending point.
Primary Duties and Responsibilities
The Jr. Event Coordinator performs a range of duties including some or all of the following:
Assist with Planning the Event
Assist with scope, objectives, and measurables of the event with management
Assist with event plan which identifies the activities needed to complete the event
Assist with outline resources required to complete the event
Assist with event scheduling
Assist with communication schedule to update management, event staff, and the client
Assist with Staffing the Event
Assist with coordinating event staff and/or volunteers
Assist with identifying qualified consultants to work on the event as appropriate
Assist with Implementing the Event
Assist with executing the event according to the event plan
Assist with documenting event activities
Assist with the setup of files to ensure that all event information is appropriately documented
Assist with reporting the progress of the event
Assist with reviewing the quality of the work completed with the event team on a regular basis
Assist with Controlling the Event
Assist with writing event recap reports on the event
Assist with monitoring all approved budgeted event expenditures
Assist with monitoring and report on budget
Assist with ensuring that all financial records for the event are up to date
Assist with Evaluating the Event
Assist with ensuring that the event deliverables are on time, within budget
Assist with evaluating the outcomes of the event as established during the planning phase
Must be able to develop, design, and produce creative solutions.
Must be able to translate concepts and information into images.
Must be able to work within approved budget.
Must possess the ability to develop and implement cost saving measures.
Must be able to conserve company resources.
Must be able to handle frequent change, delays, or unexpected events.
Must be able to complete events on time and budget.
Must be able to prioritize and plan work activities.
Must be able to use time efficiently; Plan for additional resources; Set goals and objectives.
Must be able to identify and resolve problems; Develop solutions.
Must posses accuracy and thoroughness; look for ways to improve and promote quality.
Must be able to manage people; including staff in planning and decision-making processes.
Must posses desire to improve processes, products and services.
Must possess excellent verbal and written communication skills.
Must possess ability to present oneself as well as the company in a professional manner.
Occasionally required to sit.
Occasionally required to walk.
Occasionally required to use hands to finger, handle, or feel.
Occasionally required to reach with hands and arms.
Occasionally required to bend, lift or climb.
Occasionally required to lift moderate weights (25-50 pounds).
Hand coordination required.
Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.