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Event Assistant


Job Purpose

The Jr. Event Coordinator assists with the planning, implementation, and tracking of specific deliverables of both Client Events and Unseen Heroes Events which have a outlined beginning, middle, and ending point.

Primary Duties and Responsibilities

The Jr. Event Coordinator performs a range of duties including some or all of the following:


Assist with Planning the Event

  • Assist with scope, objectives, and measurables of the event with management

  • Assist with event plan which identifies the activities needed to complete the event

  • Assist with outline resources required to complete the event

  • Assist with event scheduling

  • Assist with communication schedule to update management, event staff, and the client


Assist with Staffing the Event

  • Assist with coordinating event staff and/or volunteers

  • Assist with identifying qualified consultants to work on the event as appropriate


Assist with Implementing the Event

  • Assist with executing the event according to the event plan

  • Assist with documenting event activities

  • Assist with the setup of files to ensure that all event information is appropriately documented

  • Assist with reporting the progress of the event

  • Assist with reviewing the quality of the work completed with the event team on a regular basis


Assist with Controlling the Event

  • Assist with writing event recap reports on the event

  • Assist with monitoring all approved budgeted event expenditures

  • Assist with monitoring and report on budget

  • Assist with ensuring that all financial records for the event are up to date


Assist with Evaluating the Event

  • Assist with ensuring that the event deliverables are on time, within budget

  • Assist with evaluating the outcomes of the event as established during the planning phase



Skills

Must be able to develop, design, and produce creative solutions.

Must be able to translate concepts and information into images.

Must be able to work within approved budget.

Must possess the ability to develop and implement cost saving measures.

Must be able to conserve company resources.

Must be able to handle frequent change, delays, or unexpected events.

Must be able to complete events on time and budget.

Must be able to prioritize and plan work activities.

Must be able to use time efficiently; Plan for additional resources; Set goals and objectives.

Must be able to identify and resolve problems; Develop solutions.

Must posses accuracy and thoroughness; look for ways to improve and promote quality.

Must be able to manage people; including staff in planning and decision-making processes.

Must posses desire to improve processes, products and services.

Must possess excellent verbal and written communication skills.

Must possess ability to present oneself as well as the company in a professional manner.



Physical Demands

  • Occasionally required to sit.

  • Occasionally required to walk.

  • Occasionally required to use hands to finger, handle, or feel.

  • Occasionally required to reach with hands and arms.

  • Occasionally required to bend, lift or climb.

  • Occasionally required to lift moderate weights (25-50 pounds).

  • Hand coordination required.

  • Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.

Hours

20+

Earlier Event: November 1
Event Staff
Later Event: January 4
Content Coordinator